Specialist, Land Production

The Specialist, Land Production role is responsible for the administrative duties of the Land Production department, both U.K & U.S and will support the Project Managers and Directors across all land-based projects. There may be occasions where there is a requirement to oversee and/or Project Manage some of the Land based contracts. The Specialist, Land Production will also play a crucial role in ensuring the seamless execution of client orders, from procurement to delivery. This individual will work closely with various divisions and teams including Procurement, Wardrobe, Props, Music & Media, Creative and Project Managers to support, coordinate and facilitate all aspects of the order fulfilment process.

KEY TASKS
Roles & Responsibilities include but not limited to:

• Contracting & Payout Sheets


• Invoicing including facilitating, tracking & payments, bill backs and updating finance


• Forecast Tracking


• Timeline creation & Deadlines - Weekly schedule distribution


• Attendance at production meetings where required


• Wrike Organisation and Setup


• Management & Inventory of Asset Storage


• First Round Screening & Interviews


• Assist with Shipping - Point of contact for vendors and internal procurement team on communication


• Receiving, storage and distribution management for all orders incoming and outgoing


• Prop sourcing and pricing


• All Credit Card Expense Requests & Reconciliation


• Project Management as requested or needed


• Supporting with travel requests


• Prepare, and be able to put together budgets for all clients and an understanding of budget accountability


• Assist with daily operations


• Land Production team calendar management


• Meeting scheduling


• Track injury reports and PIPs


• Track and follow up on install reports and post-production meetings



• Note:



• The Specialist, Land Production role may involve occasional travel based on business and client requirements.


• This position may require occasional work outside of standard hours to meet project deadlines and accommodate client needs.
  
  Excellent interpersonal skills.


• IT skills such as MS Word, Excel, PowerPoint, Outlook or MAC proficient.


• Strong verbal and written communication skills.


• Efficiency and excellent organizational skills.


• Excellence and experience in multi-tasking projects.


• GCSE in Math's and English.


Experience:

• Experience and knowledge of the entertainment industry and/or project management.
  
  Built upon more than 120 years of combined expertise from its subsidiaries, RWS Global launched in 2023 as an industry-leading team of four powerhouse companies-RWS, ted, JRA and ARC. Together, they form the world's largest producer of live experiences. Headquartered in New York City, London and Cincinnati, RWS Global provides ideation, design, technical, casting and operation services to create extraordinary entertainment, live events, exhibits, destinations, décor and brand attractions.


On land, at sea and everywhere in between, RWS Global produces over one million live moments every day. RWS Global employs a diverse team of world-class designers, creators, producers and more, including the casting and recruitment of over 8,000 performers and technicians annually. RWS Studios, located in New York City and London, comprises over 100,000 combined square feet of creative and meeting spaces, a costume shop, rehearsal studios, performer housing, fully equipped casting studios, acoustically treated music rooms and more.

RWS Global's subsidiaries include RWS, the leader in live moments by bringing to life unforgettable in-person experiences; ted, Europe's largest leisure entertainment experience company; JRA, an award-winning creative studio specializing in master planning, design and project management and ARC, providing casting for theatre, film, TV and commercials. Together, RWS Global's companies have served an impressive roster of clients that includes Apple, Azamara, The Coca-Cola Company, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney's The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and many more. For more information, visit rwsglobal.com., Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.
So, bring all of who you are, no questions asked.


• Competitive Salary


• Company Pension


• 25 days paid holiday excluding Bank Holidays


• Paid parental leave


• Computer (Mac/Windows)


• Flexible working (office/remote)


• Employee Assistance and Wellbeing Program


• Childcare Support Policy


• Employer Sponsored Vision Program