Business Assistant

We currently have an opportunity for a full-time Business Assistant to join our friendly, professional, and dynamic Business Administration Team, initially on a 12-month temporary basis with the potential to move to a permanent contract. This is a fast-paced role for an eager person who will provide support in a variety of areas within the business. This is a varied role for someone who thrives on being the first point of contact when required and able to undertake varied administration duties. The Team constantly deals with reactive enquiries, with no two days being the same.

SRK requires someone who is extremely professional with a proactive and enthusiastic attitude, willing to be flexible, and enjoys multi-tasking and providing an excellent travel planning, guidance and advisory service.

Travel:

• Providing a full and up to date international travel advisory service to the company, ensuring travellers comply with entry requirements for their destination


• Organising UK and international travel arrangements (largely through our preferred travel agency), including booking flights, airport transfers, car hire, accommodation, rail tickets for UK staff, other SRK offices, sub consultants, associates and clients as and when required


• Arranging visas through visa agencies, embassies or liaising with clients directly


• Assisting Project Managers, Health, Safety & Security (HSS) Manager and Business Unit Leaders (BULs) with respect to the tracking and administration of Risk Assessments (internal and external)


• Liaising with BULs, HSS Manager and HR Manager regarding pending site visits in high-risk countries


• Distributing, collating and tracking Risk Assessments (internal and external)


• Liaising with BULs and HR regarding pending site visits in high-risk countries.


• Arranging clinic appointments for vaccinations, boosters, site visit medication, medical examinations and arranging appropriate site PPE if required


• Updating admin and travel records


Business Assistant:

• Formatting of documents; to provide assistance with preparing proposals, compiling draft and final reports, memos and Company letters in accordance with SRK formats and templates in a timely manner and working to tight deadlines


• Assisting with organising conference registration and travel


• Tracking updates and formatting of consultant CVs and blurbs


General Company Administration:

• Dealing with colleague requests quickly and efficiently. It is imperative that technical consultants receive efficient and ongoing support ideally within the GMT/BST time zone (+/- 2 hours)


• Organising of day-to-day meetings, room bookings, car parking bookings and catering requirements (liaise with reception where required)


• Raising purchase orders


• Liaising with Reception regarding various shipments/couriering


• Assisting with company events and hospitality events as required
  
  Previous experience in a similar role is desirable


• Ability to adapt to a wide variety of assignments including complex travel arrangements


• Effective organisation and time management skills with excellent attention to detail


• Competent in implementing priorities and managing multiple tasks to a high standard without direct supervision


• The ability to interact with people at all levels internally and externally is crucial


• Ability to be proactive and reactive, deliver high quality work, work under pressure often to tight deadlines, either working independently or as part of a team


• High degree of computer literacy and competent particularly in the use of Microsoft Office Word, Excel and MS Teams
  
  Hours of Work: 09:00 - 17.30 (GMT/BST), Monday to Friday, with a 30-minute lunch break (40 hours per week) with some work required in the +/- 2 hours timeframe from GMT/BST base. Details of working hours to be discussed further at interview stage


• Length of contract: Initially 12 months commencing ASAP, with the potential to move to permanent