Accounts Payable Administrator

This role supports the Accounts Payable Manager to ensure timely and accurate transactions are paid to agreed terms for approximately 3,000+ suppliers. Responsible for day to day running of Electronic Invoicing:

• Respond to telephone, e-mail, electronic Invoicing Helpdesk queries within agreed timescales


• Reporting from electronic invoicing, analyse data and action accordingly


• Provide ongoing support for both suppliers (including electronic invoicing) and the WSH Business


• Review and correct failed documents with validation errors to integrate ready for payment


• Monitor queues and failed documents to communicate to suppliers to transmit within agreed timelines


• Overseeing the day to day running of designated supplier accounts and addressing urgent issues to resolution


• Reconciliation of supplier accounts while staying in compliance with company policies and procedures including correcting adjustments & unallocated cash


• Set-up new suppliers on accounting system including changes to bank details and copy over suppliers to other trading companies ensuring all master checks are adhered to


• Assist with month-end closing process


• Process documents in line with current policies to Accounts Payable timetable


• Filing / scanning through the external retention system provider as appropriate
  
  Extensive knowledge of Microsoft Accounting Package including Electronic Invoicing Portals


• Attention to detail and accuracy


• Excellent administration skills including Intermediate level of excel skills & Microsoft Office


• Strong organizational skills with ability to multi-task while meeting strict deadlines


• Good communication skills both written and verbal


• Analytical and problem-solving skills


• Excellent Team player


• Good understanding of working to strict timetables


• Experience in working in a structured environment


• Good understanding of the Business Timetable


• Demonstrate strong customer service skills


• Knowledge of WSH Procedures


• Excellent GDPR awareness
  
  WSH is the parent company for leading brands operating in the catering and hospitality sectors. Our brands operate in diverse sectors, including:


• Public spaces - such as the Science Museum, St Pancras Champagne bar and Dublin Zoo


• Workspaces - from power stations to investment banks


• Education - primary schools, secondary schools, colleges and universities


A central support office provides financial, HR, IT, Supply Chain and other administrative services to the group companies each of whom retains its own personality and who operate across a number of catering and hospitality markets.


• 25 days holiday (plus public holidays)


• Plus your birthday off


• Enhanced pension


• Life Assurance cover


• Discounts available on the high street shops, holidays, gyms and cinemas


• Wellbeing assistance


• Hybrid working arrangements


• Volunteering Days


• Enhanced maternity leave


• Secondary Carer leave


• Wedding/Commitment day leave


• Bespoke training & development, including apprenticeships


• Salary up to £25,000 per annum depending on experience