Office Administrator

This is an opportunity to join an expanding Sheffield Accountancy Practice who are looking to recruit an experienced a full time Receptionist / Office Administrator who can provide a seamless, effective and proactive administrative support and coordination service with little supervision. This is a hands-on role so you will need to be a competent individual, looking to serve as a critical part of their existing team with a confident, enthusiastic and can-do attitude.

Duties to include:

Reception

· Greeting clients and assisting with queries

· Making refreshments

· Managing the Meeting room in between meetings

· Answering telephone and facilitate

· Managing email mailboxes

· Deal with incoming and outgoing post and deliveries and download credit to franking machine

· Filing and archiving

· Other reception duties as they arise

Administration

· Provide administration support to the Director and Managers (Accountants)

· Company Secretarial services e.g. confirmation statements, share transfers - Desirable

· Preparing client documentation and correspondence

· Receiving records and signed accounts/tax returns etc. from clients and booking in

· Locating and booking out records for client collection

· Maintaining Stationery, company literature and printer consumables stock and ordering.

· Debt collection to assist Credit Controller

· General admin tasks - typing, photocopying, scanning

· Any other duties as they arise

· Intermediate MS Office skills (specifically Outlook, Word, Excel) - essential

· Ability to touch type - essential

· Debt collection - desirable

· Company secretarial - desirable

· Sage - desirable

· IRIS - desirable

· Previous experience in a similar role or professional practice with a fast-paced environment.

· Excellent client service skills and telephone manner.

· Professional presentation and manner with a friendly and approachable personality

· Excellent communication demonstrating an effective style of communication and collaboration, both verbally and in writing

· Interpersonal skills; the ability to build client relationships with a foundation of trust and responsibility.

· Demonstrates a high level of commitment with flexibility and the ability to work under pressure, effectively managing conflicting priorities and expectations when required.

· The ability to work independently or as part of a small team.

· Organised with strong attention to detail and multi-tasking skills.

· Resilient with a positive, proactive and confident approach.

· A forward-thinking individual who takes a pragmatic approach to resolving situations, using own initiative where appropriate

· Self-motivated and is passionate about what they do and is willing to learn., · ECDL or equivalent

· RSA 2

· NVQ level 2 in Administration,

• GCSE or equivalent (required)


Experience:

• Office: 5 years (required)


• Administrative experience: 5 years (required)


Language:

• English (required)


Licence/Certification:

• Driving Licence (preferred)
  
  The SMH Group is a multi-disciplined professional services company which includes Chartered Accountants, Tax Advisers, Financial Planners and Legal professionals working across eight offices in Sheffield, Chesterfield, Rotherham, Knaresborough and Buxton.
  
  · 23 days holiday plus bank holidays (full time)


· Company Pension

· Close to transport links and shops

· Up to 37.5 hours per week 9am to 5.30pm Monday - Friday

· Comfortable and social environment

Job Types: Full-time, Permanent

Pay: £18,000.00-£24,000.00 per year