Event Planner
Peas
Event Planner
£91000
Peas, City of Westminster
- Full time
- Temporary
- Remote working
Posted 1 week ago, 20 May | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: cc38b31b63d949c098763397dacd8a38
Full Job Description
Exciting Event Planner role, that involves travel across EU, and planning multi-day summits inc gala dinners, and off-site excursions.
Globally renowned non-profit organisation, well established in their field for over forty years. Made up with teams across the globe across marketing, product, content, media, events and many more. A regional model where individuals work collaboratively in order to meet company's regional and overall strategic growth plans.,
- Direct responsibility in the overall planning, execution of meetings and events, post event recap and billing reconciliation.
- Liaise with business owners to develop and implement program needs. Includes but not limited to sourcing location, room set up, agenda times, audio-visual, menu selections, special events, ground transfers, and VIP needs
- Administer and maintain online registration systems
- Interact with Travel Team to coordinate required travel itineraries
- Prepare event budgets during planning and prepare final reconciliations.
- Negotiate contracts and adhere to the organisations legal and procurement processes
- Work cross functionally with other departments
- Adhere to all deadlines and turnaround timelines
- As required, provide on-site program assistance (i.e. attend pre-con, advance all functions, confirm room set-ups, review banquet checks and assist with VIP needs)
Ideally a minimum of 8 years' experience in event planning experience (though we consider all levels) - Strong contract negotiation skills
- Sourcing and budgeting experience
- Demonstrated vendor experience
- Strong event management experience
- Proficiency in Microsoft Office programs (ie Excel, powerpoint, word)
- Experience in event management solution software
- Able to think critically about programs and services, and apply creative solutions appropriately.
- Strong interest in building relationships both internally and externally. This role includes interacting with customers and providing quality customer service and care.
- Must have ability to execute detailed plans, collect and interpret data, and prepare concise summaries
- Travel involved, domestically and internationally across the globe, including weekends and holidays. Approximately 25% travel anticipated.
- Adept in conference audio visual requirements and other conference systems like registration systems and latest technologies
Work at a non-profit organisation, make a real difference to real people across the Europe region. You will join a diverse and inclusive global organisation that work incredibly hard and yet promotes wellbeing even for contractors! An organisation with a global reach and ample scope for professional development within.