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Buyers Administrator

Lovisa

Buyers Administrator

Salary Not Specified

Lovisa, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 16 May | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: ba43db8fc6a64395a4368e9d12a6ba14

Full Job Description

  • Weekly tracking of approval samples by range to ensure they will arrive on time for Final Sign Off

  • Provide weekly update of approval sample status by range to your Assistant Buyer/ Buyer

  • Checking approval samples as they arrive:

    • + Unpacking DHL deliveries and sorting samples
    + Suitability for the range - correct colour, detail, etc
    + Identifying potential QC issues
    + Discussion with your Assistant Buyer / Buyer to determine action to take to fix product or issue prior to Final Sign Off
  • Preparing approval samples for Second Look & Final Sign Off:

    • + Correct Carding
    + White sticker with supplier, cost, margin
    + Merchandise range on the correct fixture for Final Sign Off by EOD on the Monday prior to the Final Sign Off
    + Sending DHL packages on the approved days
  • Supplier Communication

  • Approval of approval & PP samples

  • Communication to Production

  • Of final approval to ensure they are clear on what to approve for packing scans


    • RANGE PLANNERS
  • Build a Range Planner for each range after First Sign Off

  • Maintain Range Planners throughout the range building process to ensure all information is accurate for Final Sign Off

  • Completed Range Planner to your Buyer by 8.30am on the Tuesday prior Final Sign Off

  • Update Range Planner post Final Sign Off with agreed retail prices, changes and quantities

  • Handing over 100% complete & accurate Range Planner to your Senior Buyer by 10am on the day following Final Sign Off


    • SAMPLE PREP/ BOARDS FOR MEETINGS
  • Maintenance of range boards to include the latest image/spec sheet or sample, supplier, cost (updated as the Buyer negotiates) - ensure shared range boards are managed collaboratively in groups within each range - TO BE UP TO DATE AT ALL TIMES

  • Put images of all re-colours, re-works, match backs onto the relevant range boards by EOD Tuesday each week


    • ANALYSIS
  • Run 1-6 week report


    • NEGOTIATION
  • Chase first cost from suppliers for all samples

  • Record cost price negotiation in the Range Planner


    • TREND
  • Put images of all new trend items, muse & influencer items onto the relevant range boards by EOD Tuesday each week


    • Other duties and special projects within skill and competency level as required.

    Skills, knowledge and personal qualities required:
  • Strong communication skills at all levels


  • Positive, results driven attitude


  • Strong computer skills, including Word, Excel & Outlook and to develop skills on Futura


  • Stamina


  • Openness/willingness to change


  • Desire to understand strategic direction of the business


  • The ability to anticipate what may be required


  • Ability to work autonomously and exercise discretion


  • Ability to work to deadlines


  • Maintains Lovisa company values

    Lovisa is fast-fashion Retail


    • Lovisa is global, and its growth is infectiously energetic

    See us at careers.lovisa.com, We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence, by supporting our culturally diverse team around the world.