Band 3 Undergraduate Medicine Training Coordinator

The post holder will provide administrative support for the undergraduate medical teaching team within medical education. The post holder will be expected to work independently on their own initiative, deciding when it is necessary to refer to a manager.
This post involves supporting the undergraduate medical teaching team by booking suitable venues, coordinating induction days and sending out all relevant information to new students by e-mail for each six week cycle.
To coordinate the needs of students joining placements including booking mandatory training and gaining smart cards and RIO access, and to deal with student enquiries, passing to the teaching team as needed. The post holder will maintain student's records of attendance and will communicate with the university regarding attendance., 1. Informing students of joining details for each cycle of placements - sending out generic emails about placements
2. Regularly communicate with students and queries from the wider team by answering emails and phone calls.
3. To communicate with groups of students regarding sensitive issues for escalation, and handling these in a sensitive and confidential manner.
4. Communicating with a range of individuals to arrange training, meetings and keeping an open line of communication with the university. The post holder will monitor these meetings to understand when changes may need to be made to pre-organised meetings to allow flexibility within the teaching schedule.
5. To coordinate students obtaining smart cards and RIO access
6. Working closely with all the medical student teaching team to ensure joined up planning for medical undergraduate placements
7. Booking rooms and venues for teaching both within the trust and booking external venues
8. General organisation of induction including room booking and ordering catering
9. Ensure mandatory training is completed by medical students including booking them for manual handling
10. Maintaining attendance register for students, regularly relaying this to university
11. Distributing and collecting access cards and locker keys at the start/end of placements, ensuring all access cards are available and up to date.
12. Facilitate payment of travel expenses to medical students

Working for our organisation
Birmingham Community Healthcare NHS Foundation Trust (BCHC) is committed to providing dignity in care for all our patients and service users across the Trust.
All staff, workers, volunteers, students and individuals undertaking work experience/shadowing, irrespective of the role they specifically undertake, are required to adhere to BCHC's vision, values and professional standards. This also involves working with and alongside colleagues and partners, demonstrating a duty of candour (i.e. honesty and straightforwardness), openness and accountability in order to achieve high quality and the best possible care outcomes for our patients, service users and the local community., 1. Informing students of joining details for each cycle of placements - sending out generic emails about placements
2. Regularly communicate with students and queries from the wider team by answering emails and phone calls.
3. To communicate with groups of students regarding sensitive issues for escalation, and handling these in a sensitive and confidential manner.
4. Communicating with a range of individuals to arrange training, meetings and keeping an open line of communication with the university. The post holder will monitor these meetings to understand when changes may need to be made to pre-organised meetings to allow flexibility within the teaching schedule.
5. To coordinate students obtaining smart cards and RIO access
6. Working closely with all the medical student teaching team to ensure joined up planning for medical undergraduate placements
7. Booking rooms and venues for teaching both within the trust and booking external venues
8. General organisation of induction including room booking and ordering catering
9. Ensure mandatory training is completed by medical students including booking them for manual handling
10. Maintaining attendance register for students, regularly relaying this to university
11. Distributing and collecting access cards and locker keys at the start/end of placements, ensuring all access cards are available and up to date.
12. Facilitate payment of travel expenses to medical students
13. Ordering supplies and equipment as needed for undergraduate placements
14. Monitoring the medical student email inbox and answering queries in conjunction with clinical teaching fellows.
15. Maintaining records of student attendance levels and communicating with the university where necessary.
16. Coordinate meetings with Aston medical school as needed to set up meetings either in person or via MS Teams

Birmingham is a fantastic place to live and we serve a wide range of people and communities. BCHC are an advocate of diversity and strive to mirror the community we serve as much possible.

We are committed to and actively promote equality of opportunity for all staff and applications from individuals from all areas of the community who meet the specific criteria are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage/civil partnerships.
Promoting Workforce Equality
In response to data held by BCHC which demonstrates that individuals from particular protected characteristics are under-represented, BCHC are striving to redress these imbalances. In order to do this, the Trust is committed to the employment and career development of individuals with these protected characteristics. As part of this commitment and given this under-representation, the Trust guarantees an interview to any applicants from under-represented groups for positions at Band 8a and above whose application meets the essential criteria for the post as detailed on the Person Specification.
The Trust is currently under-represented in terms of people who identify as Black, Minority Ethnic (BME) and welcomes applicants from these communities. Selection will be on the basis of merit. In order to ensure the diversity of our workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.
Flexible Working
Birmingham Community Healthcare NHS Foundation Trust (BCHC) supports a variety of flexible working practices and, where possible (given our range of services and community settings) dependent upon the requirements associated with the role, will actively consider requests made and support these where practically possible. This may include hybrid patterns of working to enable colleagues to request the flexibility of a mixture of home/base working.
In accordance with the NHS People Promise, the Trust is committed to facilitating a healthy work/life balance that is essential to health and wellbeing and to making BCHC a 'Great Place to Work'. We will be happy to discuss and consider all requests relating to working patterns and hours at your interview so please do ask!
Benefits of working for us:
+ Full NHS terms and conditions including extensive holidays, Agenda for Change pay with enhancements
+ Attractive relocation payment if you relocate to the local area.
+ Discounts for local and national retailers
+ Dedicated well-being services for all employees
+ Flexible working where possible